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PACAP can
work in partnership with your organization by supplementing resources
you need for your community development efforts. Click on the
question to read information you need.
»
How much does PACAP have to support communities?
» What
are the funding components under PACAP?
» What
are the organizations eligible for PACAP funding?
» What
are the types of projects that can be funded by PACAP?
» What
are the proposals that are ineligible for PACAP assistance?
» What
are the issues to be considered in appraising project proposals?
» What
level of equity must the proponent organization bring to the project?
» How
can our organization avail of PACAP support?
Australian
grant funds to support community development amount to $AUD20.0
million over five years. The current phase of PACAP runs
from 24 January 2005 to 23 January 2010.
PACAP funds
can be accessed either through the Focal Community Assistance
Scheme (FOCAS) or the Responsive Assistance Scheme (RAS). The
FOCAS and the RAS can be distinguished by the following features:
|
Features
|
FOCAS
|
RAS
|
| Main
Description |
A set
of interrelated projects bound by a geographic area and/or
a specific development theme/issue e.g., in Surigao del
Norte four FOCAS areas have been identified, namely Siargao
Island, Lake Maiinit, Dinagat Island the Hinatuan Passage |
Stand-alone,
independent projects |
| Location |
Implemented
only in the provinces of: Bohol, Northern Samar
Misamis Occidental, Agusan del Sur, and Surigao del Norte |
Implemented
primarily in the Southern Philippines, i.e., Visayas
and Mindanao (including the five FOCAS provinces).
A small allocation is provided for responsive activities
in Luzon |
| Priority
Projects |
Those
that are in line with the FOCAS strategies of each provinces;
and
Those that are consistent with the Annual Strategic Guidance
Framework (SGF) of PACAP |
Those
that are consistent with the Annual Strategic Guidance Framework
(SGF) of PACAP |
| Project
Duration |
Longer-term
(can be up to 3 years) |
Short-term
(maximum of 18 months) |
| Funds
Available |
PACAP
can fund projects to the value of PHP1million per year.
For a three year FOCAS project the total funds available
could be PHP3million. |
PACAP
can fund projects to the value of PHP1million per year.
For an 18 month RAS project total funds could be PHP1.5
million. |
| Budget
Allocation |
50%
of PACAP Development Funds to be shared by all the priority
provinces |
40%
of PACAP Development Funds allocated to projects in the
Southern Philippines and 10% for Luzon |
| Project
Development Process |
Developed
by the proponent with the members of FOCAS Management Committees
in the provinces and the PACAP Provincial Project Officers |
Developed
by the proponent with the RAS Project Officers based in
Manila |
| Project
Approving Bodies |
PACAP
Advisory Committee approves proposals endorsed by Provincial
Stakeholders Committee (PSC) |
PACAP
Advisory Committee approves proposals prioritized by RAS |
The following
types of organizations are eligible for PACAP funding:
- Non-Government
Organizations, whether an individual organization or an inter-organization
formation (e.g. network)
- Peoples
Organizations whether an individual organization or federation
- Development/social
action or ministries of church-based organizations or academic
institutions
All these
organizations should be duly registered with the Securities
and Exchange Commission (SEC) or other government registering
institutions (e.g., Cooperative Development Authority).
Government organizations can avail of PACAP assistance, on a case-to-case
basis, particularly for FOCAS provinces. Organizations
that are not eligible for PACAP assistance are: political
organizations/parties, church organizations established solely
for the propagation and practice of a religion, and profit-oriented
organizations.
Projects
for funding under PACAP should aim to alleviate poverty or empower
marginalized sectors in a direct and sustainable manner. They
should be consistent with the Strategic
Guidance Framework (SGF) of the Program. For projects
under FOCAS, it should be linked with the identified FOCAS strategies. The
following are examples of projects that can be undertaken under
PACAP:
| A. |
Agricultural
development – including crop production, post-harvest
facilities and marketing; |
| B. |
Income
and employment generation – including microfinance,
micro-enterprise development, and small business development; |
| C. |
Management
of the environment and natural resources on a sustainable
basis – including soils, water, fisheries, habitat
and forests; |
| D. |
Water
and sanitation |
| E. |
Primary
health care and other community health services |
| F. |
Functional/Non-Formal
Education – including literacy/numeracy/equivalency
programs, informal adult education, and livelihood skills
training; |
| G. |
Assistance
to prevent violence against women and children, child labor,
and poverty among minorities and marginalized groups; |
| H. |
Strengthening
the organizational, planning, management and accountability
capacities of local NGO and LGUs (especially for FOCAS);
and |
| I. |
Rural
and urban poor development – including the development
of basic community services and capacity building of community
organizations. |
PACAP does
not support proposals that request funds solely for
any of the following activities:
| A. |
Relief,
welfare or sponsorship; |
| B. |
Training; |
| C. |
Research |
| D. |
Evangelism
or missionary outreach, or similar activities by political
organizations; and |
| E. |
Recurrent
costs for the administration or operations
of an office. |
The parameters used
in appraising project proposals are :
| A. |
Socio-Economic
Benefits and Technical Soundness
|
| |
- Relevance
of the proposed project in the development situation
in the area/community
- For
Responsive Assistance Scheme (RAS), the link of the
project to the Strategic
Guidance Framework
-
For
Focused Community Assistance Scheme (FOCAS), contribution
of the project to the defined FOCAS strategy of
the province
-
Appropriateness
of technology, design, and even strategies in achieving
project results and objectives
|
| B. |
Social
Impact
|
| |
-
target
beneficiaries are those prioritized by the
SGF and/or FOCAS strategy
- social
issues and other risks that may hinder the participation
of target beneficiaries and measures to neutralize
their impact.
-
project
effects on other sectors or stakeholders within
the community and other communities adjacent to
the project site
-
impact
of the project on the empowerment of communities
or target beneficiaries in access and control to
assets, resources, and its benefits, livelihood
opportunities, and in ensuring the satisfaction
of their basic needs
|
| C. |
Financial
Aspects |
| |
- Cost
sharing arrangements - click
to see equity needed from the proponent
- Cost-efficiency
- development investment/resources per beneficiary
and project cost vis-a-vis project outcomes
- Financial
soundness/viability - projects that are income-generating
should demonstrate profitablity and sustainability
|
| D. |
Environmental
Soundness - projects should not lead to
environmental degradation |
| E. |
Institutional
Assessment |
| |
- Capacity
assessment of proponent/partner NGO/PO
- Participation
of LGUs and other local stakeholders
- Clarity
of responsibilities and roles of organizations/individuals
involved
|
| F. |
Monitoring
and Evaluation Scheme - target results and
objectives are properly captured and there is a logical
flow between project inputs and outputs, between project
outputs and purpose, and between project purpose
to goal.. |
| G. |
Sustainability
and Exit Plan - project should demonstrate
that it can continue to sustain activities once donor
support phases out and plans to ensure that the processes
or inputs that will lead to the project-generated |
As an
indication of the participation and commitment to the project,
the proponent, and the other key stakeholders must jointly provide
a counterpart contribution of at least 33% of the total project
cost. This means that the requested grant fund from PACAP
will cover a maximum of 67% of the total project cost.
As a general rule, the proponent is expected to provide counterpart
equivalent to 25% of the project cost; the remaining eight percent
(8%) can be sourced from the beneficiary groups and other organizations.
Counterpart
contribution may be in-cash or in-kind. Cash counterpart
contributions are cash outlays by the Project Proponent and
any of its partner organizations. In-kind
contributions are cost charges arising from the use of equipment,
supplies and other facilities owned by the Project Proponent,
its partners, for the PACAP-assisted project.
Proponents are encouraged to tap the resources of Local Government
Units (LGUs) in the implementation of a project.
LGU resources that can be used as counterpart could include:
materials, equipment, training, and technical assistance.
Preliminary
Screening
RAS
- Funding
request start with an initial concept paper or the Expression
of Interest (EOI) with the estimated budget.
- Once
the concept paper as presented in the EOI has been been
favorably decided upon, the proponent organization is asked
to proceed and write the full Project
Proposal.
FOCAS
The proposal
is received and desk appraised by the Provincial Project Officer
as well as the project's contribution to the FOCAS strategy
and the SGF. It will be discussed with the Focas
Management Committee
Submission
of Full-Blown Proposal (FOCAS and RAS)
The full
project proposal and additional information is sent by the proponent
to PACAP and the FMC. It must include the following
documents:
Activities
After Submission of Full-Blown Proposal (for RAS and
FOCAS)
| 1. |
Once
the project designed has been firmed-up, the assigned
Provincial Project Officer (PPO)/RAS Project Officer (RAS-PO)
will personally meet wih the concerned members of the
organization and the partner stakeholder groups,
and conduct site appraisal. For FOCAS, the FMC
can join the visit.
|
|
2.
|
If
the findings of the site appraisal are positive,
the assigned PPO/RAS-PO and FMC (if FOCAS) will prepare
the Project Appraisal Report (PAR). For RAS, this
is submitted directly to the PACAP Advisory Committee
(PAC). For FOCAS, this is first submitted
to the Provincial Stakeholder Committee (PSC) for
discussion and endorsement with the participation of the
regional PAC-NGO representative, and finally to the PAC. |
| 3. |
The
PAR of the proposed project shall be discussed in the
PAC meeting; in which a decision will be made whether
the proposal is: |
|
|
-
Approved
without conditions;
-
Approved
with conditions - the proponent shall formally
address the clarifications and/or comply with PAC
recommendations. Amended proposal will
be forwarded to PAC for referendum;
-
Disapproved
|
| 4. |
If
the proposal has been approved, the proponent, together
with the Project shall prepare and submit the pre-contract
requirements to PACAP: |
| |
-
Grant
Agreement.
-
Project
Design (including the final PIP and GCUS)
-
The
Proponent’s written confirmation that: (a)
any funds received from PACAP will be used only
for the agreed project activities (b) the
project is not receiving any financial assistance
from other agencies or institutions, local or international,
that duplicates the PACAP assistance; and
(c) for FOCAS, the proponent will adhere to the
approved FOCAS strategy and plans, and coordinate
with the FMC and/or its secretariat, and adhere
to the Memorandum of Agreement among the FOCAS partners.
- Resolution
declaring the beneficiary group’s approval to
undertake the proposed project and its application
to PACAP for funding assistance.
- Resolution
naming the individual (s) duly authorized to act as
the Proponent’s official representative (s).
- The
names, positions, duties and responsibilities and
curriculum vitae of the members of the Project Implementing
Team (PIT) and proponent's and the Board of Trustees/Leadership
Council of the beneficiary people's organization (PO)
- A
photocopy of the bank account passbook or a copy of
the bank’s certificate of deposit for the project.
The names of at least two individuals authorized to
make withdrawals should be submitted. (It is required
that the Proponent should open a separate bank account,
preferably current account, for the project funds
in a bank of its choice. The account should be under
the name of the project Proponent with specific reference
to PACAP and the title of the approved project.)
- For
projects with income-generating components, Special
Bank Agreement (SBA) duly signed by the Proponent
and the depository bank (form provided) to be opened
for Project Income/Project Reflows.
- Deed
of Assignment for property/equipment/facilities
to be acquired through project funds
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| 5. |
The
signed Grant Agreement shall signal the release of the
first tranche of releases. Succeeding releases shall be
based on accomplishment of a set of project outputs/outcomes
mutually agreed upon by PACAP and the proponent. |
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